Privacy Policy

Privacy Policy
 

Smart Energy for Europe Platform (SEFEP) gGmbH

1 Introduction

Regardless of whether you are an interested party, an applicant or a visitor of our website: the protection of your personal data is very important to us, "Smart Energy for Europe Platform (SEFEP) gGmbH" (hereinafter: "we").

In the following, we provide you with an insight into what personal data we collect from you and how we process it. Furthermore, you will receive an overview of the rights you are entitled to according to the applicable data protection law. Should you have any questions, we will provide you with the details of someone to contact.

1.1 Who we are

As controller within the meaning of the applicable data protection laws, we,

Smart Energy for Europe Platform (SEFEP) gGmbH
Anna-Louisa-Karsch-Str. 2
10178 Berlin
Deutschland
E-Mail: info@sefep.eu
Phone: +49 (0)30 7001435-000

take all measures required by applicable data protection laws to ensure the protection of your personal data.

Regarding any question on the processing of your personal data, as well as on how to exercise your rights, please contact our data protection officer:

Smart Energy for Europe Platform (SEFEP) gGmbH
Data Protection Officer
2B Advice GmbH
Joseph Schumpeter Allee 25
53227 Bonn
Deutschland
E-Mail: sefep@2b-advice.com
Phone: +49 (0)228 926165-120

2 Scope of the data protection decleration

"Processing" means any operations such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data, whether or not by automated means.

"Personal data" means any information relating to an identified or identifiable natural person ("data subject").

The present privacy policy concerns the personal data of users of our website, interested party, applicants and visitors.

The present privacy policy applies to the following websites.

3 What personal data do we process?

The personal data that we collect may differ according to the purposes, for example when you subscribe to our newsletter or visit our website. When visiting the website, your web browser needs to transmit specific information (such as an IP address) to provide you with the requested information. We only process data that is necessary for the fulfilment of the purpose for which they were collected.

We have taken technical and organisational measures to protect your data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons.

The following types of personal data may be processed when visiting our website or subscribing to our newsletter.

  • Personal information, e.g. first and last name, e-mail address
  • Web access data, e.g. IP address, user names, meta data like time and browser
  • Further information that you gave to us via contact form or other communication channels, e.g. about your interests and wishes

The following categories of data may be processed in addition when you transmit them in order to attend an event or other service organised by us, or if you apply for a job.

  • Personal information, e.g. address data, phone number
  • Further personal information, e.g. company name, department, job
  • Information about your professional career, e.g. vocational training, previous employers, other qualifications

3.1 Sensitive data

We do not collect sensitive data and special categories of personal data such as information on religious or trade union membership.

3.2 Personal data of minors

Personal data of children or minors are collected only if they use our communication channels. Our offers are usually not addressed to minors. If  we learn that personal data of minors has been processed without the consent of the parent or guardian, it will be deleted immediately.

3.3 Use of cookies

What are cookies?

Cookies are files that are installed on your computer by our website when you visit the website. These files store information that makes the use of the website more efficient.

We use cookies on the website
agora-energiewende.de.

Web analytics services

On the websites
agora-energiewende.de, se3t.net, sefep.eu
we use Matomo to analyse the user behaviour on the website. For this analysis, the information generated by the cookie (including the shortened IP address of the user) is transmitted to our servers and stored. We use the analysis to optimise our websites and our newsletter offerings. The IP address is shortened during this process, so that the identification of a user via IP address is no longer possible.

If you do not agree to the storage and analysis of anonymised user data when visiting our website, you can object to this storage and use at any time.

You may choose not to have a unique web analytics cookie identification number assigned to your computer in order to avoid the aggregation and analysis of data collected on this website. To make that choice, please click the button at the lower end of the page to set an opt-out cookie.

3.4 Use of plugins

Twitter

Our websites
agora-energiewende.de, se3t.net, sefep.eu
use plugins of the microblogging service twitter.com, which is operated by Twitter, Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA ("Twitter"). The plugins are branded with a logo by Twitter. If you access a page on our website that contains such a plugin, a connection will be established to the Twitter servers and the plugin will be displayed on the internet page by notifying your browser. Information related to the internet pages you have visited will be transferred to the servers of Twitter.

If you are logged in to your Twitter user account, Twitter will add this information to your personal Twitter user account. When using the plugin functions (for example, when you write a comment), this information may also be assigned to your Twitter user account. You can prevent this by logging out before using the plugin. For more information about Twitter's collection and use of data, your rights and ways to protect your privacy, please visit Twitter's privacy policy.

twitter.com/privacy

Youtube

Our website agora-energiewende.de contains a plugin from YouTube, which is part of Google LLC. Contact data to Google is available here: www.youtube.com/t/contact_us/. As soon as you visit pages on our website that contain a YouTube plugin, a connection will be established to YouTube servers. The YouTube server will thereby be informed about which pages of our website you have visited. If you are logged into your YouTube user account, YouTube will directly associate your surfing actions with your user account. You can prevent it by logging out of your user account before. For more information about YouTube's collection and use of your data, please see YouTube's privacy policy.


www.youtube.com/t/privacy

Personio

Our website agora-energiewende.de integrates a job application form on the page Jobs, which is provided by Personio GmbH, based in Munich, Germany, that we use for processing job applications. By visiting job offers on that page and by using the application form to hand in your application, you agree that Personio processes the application data according to our processing agreement with Personio GmbH for the purpose of your job application. This agreement limits the processing by Personio GmbH to the purposes of our own application process as detailed in the section "Carrying out the job application process" in the privacy policy. For more information about Personio's data processing, please see Personio's privacy policy.

www.personio.com/privacy-policy/

4 Purpose of the data processing

We may process personal data for the following purposes.

4.1 Performance of a contract

We process personal data that you provide us with in the context of a contract in order to fulfil that contract, or in the context of a service that you use, like an event or online event. This also applies to data that you provide us with in the context of pre-contractual correspondence. The data may comprise for example your name, address and email address.

Carrying out the application process

We process personal data that you have sent us as part of a job application to conduct the application process. We only use that data for the application process and transfer it to your personnel file when a contract is concluded. If no agreement is reached, your data will be deleted or destroyed. We do not use your application data for any other purpose.

4.2 Legitimate interest

Proving consent

The effectiveness of a consent given on an electronic way, as it is done for the registration for the newsletter, is subject to certain requirements by law. This includes recording your declaration of consent. We therefore log the date and time of the consent, the text of the declaration of consent, the fact whether the checkbox was selected, your e-mail address and all other voluntary information. We collect this information exclusively in order to comply with legal obligations.

Security measures

In addition to the data described in the section on cookies and web analytics, we process data collected at your website visit, which may include person related data like IP addresses or browser details, in order to allow for a secure operation of our web services. That data is required to correctly deliver the web content to you and to prevent malicious activity against our web services. The access data is stored temporarily and separated from other data given to us by you, if existing.

Newsletter

On our website, you can register to our email newsletter. For sending the newsletter, we only need your email address and a password chosen by you that allows you to securely administer your newsletter subscription. Other information given by you in the newsletter form is voluntary. Only after successfully completing the double opt-in process via email confirmation, you receive our newsletter. You have the right to withdraw your consent and to unsubscribe from the newsletter. Information on how to unsubscribe is included in every newsletter email. If you unsubscribe from our newsletter, we will delete your contact details from our newsletter distribution list.

4.3 Based on consent

If you have consented to the processing of personal data for one or more specific purposes, we may process your data for these purposes. You can withdraw your consent at any time for the future. However, the withdrawal of consent does not affect the legality of the previous processing up to the withdrawal.

4.4 Legal requirement

If lawfully requested by law enforcement authorities or other legal authorities (e.g. from tax legislation), we are obligated to provide them with the information we have collected.

5 Data recipients

5.1 Use of data within Smart Energy for Europe Platform (SEFEP) gGmbH

Within Smart Energy for Europe Platform (SEFEP) gGmbH only those entities that need your personal information in order to fulfil our contractual or legal obligation or to protect our legitimate interest will have access to them.

5.2 Use of data outside Smart Energy for Europe Platform (SEFEP) gGmbH

We transfer personal data if required by law to the respective authorities, if you have given your consent or if we need to fulfil contractual obligations. By our own legitimate interest, we may transfer personal data to third parties, e.g. IT service providers, or third parties may process data based on processing agreements that limit the purpose of the processing by the third party to our own purposes.

In the case that a service provider is processing data outside the European Economic Area (EEA), we take measures (e.g. by using special contractual clauses) to ensure that the data is treated with the same level of caution that needs to be exercised in the EEA.

Zoom

When you participate in an online event that we offer through the video conference provider Zoom, personal data is processed by Zoom Video Communications, Inc., San Jose, USA. We may have access to your contact details like your email address via our customer account with Zoom if you register via the Zoom registration form that we provide on our website. For contact information to Zoom and information on how Zoom processes data, please visit Zoom's privacy policy.

explore.zoom.us/privacy/

6 Retention periods

In accordance with the applicable data protection regulations, we do not store personal data longer than we need for the purposes of the respective processing. If the data is no longer required for the fulfilment of contractual or legal obligations, it will be deleted, unless its temporary storage is still necessary. Purposes for further storage include obligations under commercial and tax law and the requirement to obtain evidence in the event of legal disputes within the framework of statutory limitation periods according to civil law.

7 Your rights

Within the scope of processing personal data, you have the following rights according to the General Data Protection Regulation (Articles 15 to 21).

7.1 Rights of access and rectification

You have the right to obtain information on processing of your personal data. If data concerning you is not (no longer) correct, you have the right of rectification, or, if it is incomplete, to complete it. If we have passed on your data to third parties, we will inform the relevant third parties in the event of a corresponding legal situation.

7.2 Right to erasure

You can request the immediate deletion of your personal data under the following circumstances:

  • When the data is no longer needed for the purposes for which it was collected;
  • If you have revoked your consent and there is no other legal basis for data processing;
  • If you object to the processing and there are no legitimate reasons for data processing;
  • If your data is processed unlawfully;
  • If your personal data must be deleted in order to comply with legal obligations.

Before deleting your data, we must check whether there is not a legitimate reason for processing your personal data.

7.3 Right to restriction of processing

You may request us to restrict the processing of your personal data for one of the following reasons:

  • If you dispute the accuracy of the data until we have had the opportunity to verify the accuracy of the data;
  • If the data is processed unlawfully, but instead of being deleted, you merely request the restriction of the use of personal data;
  • If we no longer need the personal data for the purposes of processing, but you still need them to assert, exercise or defend in the course of legal claims;
  • If you have filed an objection against the processing and it is not yet clear whether your legitimate interests outweigh ours.

7.4 Right to object

Right of objection in individual cases

If the processing of personal data is carried out in the public interest or on the basis of a balance of interests, you have the right to object to the processing for reasons arising from your particular situation. In the event of an objection, we will not process your personal data further, unless we can prove compelling reasons for processing your data, which outweigh your interests, rights and freedoms, or because your personal data serve to assert, exercise or defend legal claims. The objection shall not preclude the legality of the processing carried out up to the time of the objection.

Object against the use of data for advertising purposes

In cases where your personal data is used for advertising purposes, you can object to this form of processing at any time. We will no longer process your personal information for these purposes.

The objection can be made form-free and should be addressed to:

Smart Energy for Europe Platform (SEFEP) gGmbH
Anna-Louisa-Karsch-Str. 2
10178 Berlin
Deutschland
E-Mail: info@sefep.eu
Phone: +49 (0)30 7001435-000

7.5 Right to Data Portability

Upon requests, you have the right to receive personal data that you have given us for processing in a transferable and machine-readable format.

7.6 Right to lodge a complaint with a supervisory authority

We try to process your requests and claims as quickly as possible in order to protect your rights appropriately. Depending on the frequency of enquiries, however, it may take up to 30 days before we can provide you with further information about your request. If it should take longer, we will inform you promptly of the reasons for the delay and discuss the further process with you.

In some cases we may not or cannot give you any information. If legally permissible, we will inform you of the reason for refusing to disclose the information.

However, should you not be satisfied with our answer and responses or should you be of the opinion that we are violating the current data protection law, you are free to file a complaint with our Data Protection Officer (see section Who We Are for contact details) as well as the relevant supervisory authority. The supervisory authority responsible for us is the following.

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstr. 219
10969 Berlin
Tel.: +49 (0)30 13889-0
Fax: +49 (0)30 2155050
E-Mail: mailbox@datenschutz-berlin.de

8 Version

Version 2.0, February 2022

 

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